Using WWI Morning Reports on Fold3

Those who have seen my lectures, read my books or visited my WWI Facebook pages know that Morning Reports have proven to be one of my favorite resources for researching an individual who served in the Army in WWI. The 1,748 reels of 35mm microfilm containing the Morning Reports for 1912-19 have been digitized and are now available on Fold3.

There reports are created by a company or detachment and contain the important details of the daily status of in the life of an Army company: where and how they traveled; names of those who joined or left the company; who was transferred to a hospital or sick in quarters;  names of those wounded or casualties; disciplinary actions; and promotions. Additionally you can the statistical information about the company for each day, including how many horses and mules attached to the company, both serviceable and unserviceable. This data was used to build other summary reports like the company histories that appear regimental histories. The rosters include the individual’s presence in a company. Individuals’ data would appear in their personnel file, but for those whose research soldiers whose files were burned, these are reports can assist in reconstructing those files.

Having these records online is a huge advantage for researchers. A trip to STL to view the reels in person was wonderful, but had to be planned in advance to be sure that the records and the equipment used to view them would be available. Most of our time had been spent in photographing and photocopying the records. Because of the viewing equipment, the photographs were not good representations of the cards, and the cost of photocopies was significant. Because of time limits, we had focused on Company B’s Morning Reports and other companies in the regiment only for September 1918 when members of the regiment participated in the Saint-Mihiel Offensive. Still, the records and the trip had been amazing. Now, from home or a local library, these records can be viewed and images of them can be downloaded without prior planning.

As I examined these records it was clear that a researcher might want to go beyond looking at the records of one company. The records of other companies of a regiment might fill in gaps left by other companies’ records. One example is how the 51st Pioneer Infantry Regiment ended the war. They traveled home on two different ships, and while the Morning Reports of Company B for July 1919 were not available at NPRC (and so cannot be found on Fold3), Company C’s Morning Reports  described how the other companies of the regiment that sailed on the USS Wilhelmina finished their service:

3 July Debarked from U.S.S. Wilhelmina at Pier 8 Hoboken N.J. About 11 AM. Boarded Ferry at Pier 3 arrived L.I. entrained at L.I. for Camp Mills, N.Y. Arrived Camp Mills about 3 PM.

4 – 5 July Camp Mills, N.Y.

6. July Marched from Camp Mills, N.Y. to Clinton Road Station about 5 A.M. entrained at station for Camp Upton, N.Y. arrived Camp Upton about 10.30 AM Turned in Equipment

Although you can search US World War I records for the term “morning reports” it is easier to access The U.S. Morning Reports Publication Page directly.

Knowledge of using the index to find the reel numbers would be import if your plan is to browse the records. I did know the reel number for the 51st Pioneer Infantry, so I could browsed Category: Morning Reports, 1912-1939 then selecting Roll 0402. (Other detachments appear on other reels.)

This was cumbersome. Since this Fold3 Publication is 99% Complete at the time this blog post was written, I recommend using the search.

With over 2 thousand results this would be tedious to search. As you can see, each page of the Morning Reports is returned as a result. There will be several pages per month.

There were only 634 Results, but many were not from the 51st Pioneer Infantry Regiment. They may have referenced the 51st Pioneer Infantry. (Putting the term “Company B” within quotation marks was ignored in the search box.)

Whether searching for the Regiment or Company, click on a record for the organization you want to search to open it.

Then click in the box with the navigation bread crumb trail (or just click on the down arrow at the end of the path). This opens the image in an image browser.

This opens a pane to navigate to any of the Morning Reports for Company A.

I was interested in Company B’s Morning Reports, so I select Company B, 51st Pioneer Infantry.

This took me to where I could navigate to all the available Company B Morning Reports.

I clicked on “Feb 1918” and can now see the images for this month’s Morning Report. There is usually a card inserted at the beginning of the Morning Reports for each Company’s that was used as a visual divider. (See Page 1 below.)

At the beginning of each month is a cover sheet. Pay attention to this, as it lists the company, regiment, month and year of the report. The information on this page tells us that prior to this month, the organization was 10th NY Inf NG (Infantry, National Guard).

Some issues I encountered:

Some months were missing (They might be missing from the original reels.)

Some months that were missing were filed with a different year’s records. For example, one company’s Morning Reports for Jan 1918 also contained the Morning Reports for Jan 1919

Suggested strategy:

Navigate to the company of the individual you are researching using the search feature.

Find an image for the regiment, or best for the company and click on it

Use the bread crumb to open the navigation pane to select the company and month of the first Morning Report you want to view

Download the Morning Reports for each month the individual was with the company (I used a separate folder for each month)

Transcribe the entries relating to the individual you are researching, as well as the significant movements and events for the company to put together their story

Searching can be awkward, but by using a combination of searching, using the bread trails and the arrows in the image viewer, you can relive the events of a company (or other organization) during WWI.

For help with Fold3 features, such as downloading records, see the Fold3 Training Center.

You can search the 1950 US Census!

Searching the 1950 US Census will be an awkward and cumbersome search until every field is indexed. But you can give it a try.

Be sure you to navigate to the search page:  https://1950census.archives.gov/search

The search has limited features that include: name, state, county and enumeration district. You do not have to enter search terms any field. For example, you can leave the county or the enumeration district blank.

If you cannot see the population schedule sheet for the search result on the right, click on “Population Schedule” to see the actual census sheet.

Of course I had better luck in small towns with families having unique names. Just as in any census, try to search for unusual family names. I have even had some success searching boroughs of New York City.

How about a quick hands-on exercise to find a name on the census? I have a simple example using my favorite poet, Ogden Nash.

Name: Frederick Ogden Nash
State: Maryland

The first result on the right-hand side, listed Odgen Nash (rather than Frederick Ogden Nash) and showed him with his wife Frances, and his children Linell and Isabel. Note: this result came up without entering a county or enumeration district.

On the bottom of each search result is the “Machine Learning (AI) Extracted Names” section that can help by showing you the names that appear on the same census sheet. The AI-generated indexing was surprising to me because it does try to offer alternate spellings of names.

To download the sheet, click on the three dots that appear under “Help Us To Transcribe Names” to see the option to download the sheet.

Only the first entry is expanded. If your family member is in one of the other entries, click on “Population Schedule” to see the actual page of the census.

And the population schedule for that result will expand. (Only one population schedule sheet will appear in the results on the right at one time.)

I have posted a short video on our YouTube channel with the example search in action at: https://youtu.be/rLgq2nqNmbA

Let me know how you do.

This blog post is copyright ©2022 by Margaret M. McMahon, Teaching & Training Co., LLC. All rights reserved. No part of this post may be reproduced in any manner whatsoever without written permission, except in the case of brief quotations in articles and reviews. All copyrights and trademarks mentioned herein are the possession of their respective owners and the author makes no claims of ownership by mention of the products that contain these marks.

It’s Been Confidential for 72 Years: The 1950 Census

There’s been great information published about the upcoming release of the 1950 US Census. I have been collecting it and want to share with you a reference of helpful resources, along with activities that you can do to prepare for the release!

Important date: 1 April 2022

What is going to happen

The 1950 US Census will be released, 72 years after it was taken.

The National Archives and Records Administration (NARA), Amazon Web Services (AWS) and Artificial Intelligence will give us an initial index including name and locations on the day of its release. The AWS artificial intelligence/optical character recognition (AI/OCR) Textract tool is being used to create that initial index. The index will be available for the P1 Population Schedule and the P8 Indian Reservation Schedule. Since the index will probably not be perfect at first, the National Archives asks us to submit name updates to the index using a transcription tool that will be available on the 1950 Census website.

Interesting facts about the 1950 Census

5% of those responding were asked additional questions, including those about where the person lived a year ago, education, employment, marital status, military service (for males) and the country of their parents’ births.

An exciting fact about this census was that it was the first time Americans abroad were enumerated. In practice the enumeration of Americans in the armed forces, US government employees and vessel crews were counted more reliably than others living aboard. Family and neighbors might report others living abroad.

It would also be the last time that enumerators went around to large multifamily dwellings. In future, the blank forms would be mailed.

What’s different from past census releases

Last release: 2 April 2012. We had to wait an extra day because 1 April fell on a Sunday!

The 1940 US Census was made available to us unindexed. Digital images are great, but without an index you had to identify a set of images to look at, then look at each image to see if your family member was on it. The process involved people figuring out the census enumeration district in which their ancestor lived, then going through the pages for that district page-by-page and line-by-line. Simultaneous with the release, volunteers and genealogical record companies began creating indexes, transcribing the census line-by-line and page-by-page. More than 163,000 volunteers were organized by FamilySearch and managed to create an index for the more than 3.8 million images in a lightning four months. (If you have not been part of a FamilySearch indexing project, please consider it. It is an amazing thing to do. Two indexers transcribe data, and a third arbitrates any differences between the two transcriptions.) This time, on the day of release we have an initial index of names and locations, which will be a good starting place.

This year, for the first time, those who have over 165 terabytes of available computer memory and download the whole census dataset in bulk.

What you can do now

1. Bookmark NARA’s 1950 Census Records webpage. That is where the link to the dedicated website will be posted.

2. View the Questions Asked on the 1950 Census and also view samples of all the Census Forms in the 1950 Census Dataset.

You will probably want to start with: Form P1 – Census of Population and Housing (front). The back of the page with housing information was not microfilmed, and only aggregate data exists.

3. Watch the videos at the National Archives Genealogy Series: 1950 Census and download the handouts. Previous presentations have been recorded for later viewing.

4. Gather blank questionnaires and fill in the censuses during your lifetime. Imagine how glad you would have been if your ancestors had done this for you! Head over to the US Census Bureau to learn more about the Censuses and Download census forms at the Decennial Census of Population and Housing by Decades.

On each page for the decennial census, there will be a link to download that Decennial Census Questionnaire & Instructions. From that page you can download a sample questionnaire. Or you can go directly to the 1950 Census page where you can download blank forms and view the index of questions.

On the Through the Decades webpage you can find a link to download “Measuring America: The Decennial Censuses From 1790 to 2000” in that includes information and questionnaires from the 1790 up to the 2000 US Census in pdf format.

On 1 April 2022

Travel to the NARA’s 1950 Census Records web page, where there will be a link the dedicated website.

Many thanks to all those at NARA who worked tirelessly throughout the pandemic to bring this data to us on time.

Did My Ancestor Serve in WWI?

Updated 15 October 2023

In the past, I answered that question by recommending searching for information at home, searching through the U.S. Army Transport Records that documented a veteran’s trip overseas, consulting state service abstracts or contacting the National Personnel Records Center.

Now, one of the most helpful sets of records to answer that question has come online. It is the U.S. Veterans Administration Master Index from NARA’s Records of the Veterans Administration [VA] (Record Group 15).

So, gather up the list of possible candidates. Having a residence and a birth date may help you narrow down the search for ancestors with common names.

You will need a free account on FamilySearch to access these records. If you do not already use FamilySearch, you will be glad to find out about what it has to offer. The link to search the collection is United States, Veterans Administration Master Index, 1917-1940.

Enter your ancestor’s name.

Look through the search results to look for your ancestor. (Pay attention to the residence; the military service location (St. Louis) is related to where the records were stored.)

The small document icon is used to “view the record details.”

The small camera icon on the right means that you can view an image of the record.

Clicking on “view the original document takes you to the image viewer, you can view and download it.

From this image, I know the first military organization in which Joseph F. McMahon served. An important piece of information is his military service number, which is helpful when the veteran has a common name.- His birth and death dates, as well as his enlistment and discharge dates.

C is the Claim Number assigned when an application was made for a service connected disability, pension, and education and training.

An “A” number shows that this veteran was eligible for the Adjusted Compensation paid to veterans based on their WWI service.

T Indicates that the veteran had War Risk Insurance during WWI.

CT  Shows the certificate number assigned by service departments with the World War I Bonus.

Learn more about these records at Family Search search page for U.S. Veterans Administration Master Index.

Learn more about the letter codes at NARA’s Key to Codes & Prefixes.

When you find an ancestor who served in WWI, you can begin to research his service. Check out our other WWI blog posts by using the Search Box and entering WWI.

Learn more about our book on this website or at Amazon Researching Your U.S. WWI Army Ancestors.

The U.S. Military Records That Never Burned

No, NOT all the WWI and WWII military records for your ancestor were burned!

We often hear the misinformation and read many posts on Facebook claiming that all the military records burned. This post will help shed light on just a few of the records about your ancestor’s service that are still available.

We have already blogged about the Official Military Personnel Files OMPFs beginning here, and hope you had a chance to read about them. From that post you will have learned that Navy and Marine Corps personnel files from WWI and WWII were not burned in the NPRC fire.

It is important to know there were original records that were never in the OMPFs, and so, they were NEVER BURNED. These records were part of the paperwork generated by military organizations, and were kept separately from the individual personnel records. The individual personnel records were actually constructed by using these original records.

This blog post covers some great examples of records that could help you understand your ancestor’s military experience: Rosters/Musters and Morning Reports. For military ancestors who died while in service, there are WWI Death Files and WWII Individual Death Personnel Files (IDPF).

Muster Rolls and Rosters

These records contain information about service members who were in an organization, so you can place your ancestor with an organization at a specific time. These are lists of the members of an organization during a specific time period (or at a specified time such as the last day of the month). They shows who was sick in hospital, who was “lost” to the organization by transfer, and to where they were transferred, who was “gained” by the organization through transfer, and who was attached. By piecing these together, a service member can be tracked.

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Browsable images of WWI muster rolls and rosters are available online at the FamilySearch website. You need to know the military organization for the service member because these are not searchable. United States, World War I, military muster rolls and rosters, 1916-1939 (The filmstrips are available at the National Personnel Record Center (NPRC) in St. Louis, MO.)

Morning Reports

These reports cover the day-by-day details of an Army organization, giving a brief summary of the status of the men and animals in the organization.

The front of the morning reports contain columns that record the counts of officers, enlisted men and animals. On the back, brief notations were made naming the soldiers who transferred in, transferred out, transferred to a hospital or were sick. Notes were made of soldiers who were loaned out to other organizations, who were promoted, where and how far they traveled, courts martial, and disciplinary actions.

Like any other diary, this will give context to your military ancestor’s service even when his name is not mentioned.

These records are available at the National Personnel Records Center (NPRC). The U.S. Navy has Ship’s Logs, which rarely mention individuals. Learn more about Ship’s Logs here.

WWI Death Files / WWII Individual Death Personnel Files (IDPF)

For service members who died while in service, a death file will exist. In WWI, these are Death Files; in WWII they were called Individual Death Personnel Files (IDPF). These files are truly individual, as the contents will vary for each case. Each should contain the circumstances of the service member’s death. If the ancestor died in combat, there will generally be a description of how he died, compiled from available witnesses.

For an ancestor who went overseas, the file will contain correspondence with the next-of-kin to establish whether to ship the service member’s remains back to the United States, or bury him in an overseas military cemetery. In the file for a WWI service member who was buried overseas, there may be information about a Gold Star trip sponsored by the government to allow mothers and wives to visit the grave of their fallen soldier in Europe. If the service member was originally classified as missing in action, the file may contain information about how the remains were identified.

Although these files exist for those who died during service stateside, typically these files contain less information that for those who died in combat.

These records can be requested from the NPRC, however, NARA is prioritizing the digitization of WWI files and making them online. Record Group 92, Series: Correspondence, Reports, Telegrams, Applications, and Other Papers Relating to Burials of Service Personnel, 1/1/1915 – 12/31/1939 are searchable here.

Burial Cards

For service members who died while in service, a burial card will exist. The burial card contains information about where the service member was interred, and where the remains had been relocated. (To learn more, read the blog post Researching Soldiers Who Died During World War I.)

The family of the soldier below chose to have his remains stay in Europe, in the American Battle Monuments Commission Meuse-Argonne Cemetery. NARA Archivists have reported not yet finding where the photographs are stored that are referenced on the cards.

Record Group 92, Series: Card Register of Burials of Deceased American Soldiers, 1917 – 1922. The 104 sets of digitized cards can be browsed from here.

Know that only the personnel records for Army and Air Force service members were involved in the fire, and that even those ancestors still live in the unburned pages of the military records.

National Archives Virtual Genealogy Fair 2019

Are you looking for an easy way to learn about using the National Archives? Would you like to know more about researching your genealogy at NARA?

The 2019 National Archives Virtual Genealogy Fair has come and gone, but the videos have been posted on YouTube, and the handouts are still available. You can learn directly from NARA personnel in the videos and have the handouts for reference. This year’s topics are the History Hub, Preserving Personal Collections, Immigration Records, WWI Navy and Marine Corps Records, Indian Affairs School Records and The Homestead Act.

Check out the 2019 National Archives Virtual Genealogy Fair webpage for the topics and links to the videos and handouts. You can follow the links on that page to watch presentations from the day on YouTube.

If you want to head straight to the presentations on YouTube, you can use this link.

Consider taking the time to fill out the Event Evaluation Form to let NARA know how much you appreciate this Virtual Genealogy Fair.

While you are there, follow the links to check out the presentations and handouts for the previous years, too. There are links for the genealogy fairs going back to 2010.