Finding WWII Rosters Online at NARA

For researching a WWI or a WWII soldier, have you considered using the Rosters at NARA? They are located Series: Muster Rolls and Rosters, November 1, 1912–December 31, 1943 within Record Group 64. This blog post will show where to search for rosters, including how to use an online finding aid for finding WWII rosters that will make your task much easier.

The rosters are arranged in three subseries within Muster Rolls and Rosters, November 1, 1912–December 31, 1943:

• Muster Rolls, November 1, 1912 – June 30, 1918 and Enlisted and Officer Rosters, July 1, 1918 – December 31, 1939,
• Officer Rosters, 1920 – 1939,
• Army and Army Air Force (Air Corp) Rosters, 1940 – 1943

The Series is located at: https://catalog.archives.gov/id/85713803

There are 625 pages of links viewing on this Series webpage, so you can browse for an organization.

You can also search within the Series for a soldier’s name, military serial number, or even an organization: https://catalog.archives.gov/search-within/85713803

When researching WWII soldiers, there is an online finding aid to streamline the process: https://www.archives.gov/st-louis/archival-programs/army-rosters-1940-1943

On this page, you will find information about how to locate WWII rosters organized by:

• Army enlisted service members
• Army officers
• Army Air Force (Air Corp) enlisted service members
• Army Air Force (Air Corp) officers

Within those categories, the rosters are organized by type of reporting unit.

To use the finding aid, click on the plus sign to expand the link to locate the type of unit. There will be box numbers shown, but some entries will contain links to digitized rosters, or to a pdf that contains the National Archives Identifier (NAID) in NARA’s Catalog to use when locating the online rosters.

In this example, I am searching for the rosters for a soldier in Battery A of the 500th AAA Gun Battalion, so clicked on the plus sign next to “Chemical and Antiaircraft Artillery” to expand the section.

I licked on the link for “Antiaircraft Battalion – Boxes 246-348.”

The link led to a PDF file with the Catalog NAID.

https://www.archives.gov/files/antiaircraft-artillery-battalion-index.pdf

The PDF file shows that the rosters are stored by increasing NAID numbers, by the number of the organization.The first page contains the column headers. (They are not repeated on subsequent pages.)

Scrolling down to the beginning of page 4 of the PDF, I find Btry C, 500th AAA Gn Bn, 1943. That means Roll Number 307 (2 of 3), which begins with Battery C of that Battalion has NAID Identifier 371744319.

Since the soldier is in Battery A, I will want to check the previous part of the roll, listed at the bottom of page 3 of the PDF, NAID 371744318, Roll Number 307 (1 of 3). I would expect that rosters for Battery A would be closer to the end of the Roll. (Remember to use the Chrome Browser to see the images in order, as Firefox has a documented bug of showing images in reverse order.)

I searched from the NARA Catalog Home Page: https://catalog.archives.gov

There is a blank page between the months, so I began by checking the image after the blank pages in the image range of 800-900.

I recommend building a list or a table with the information for the organization, to keep track of links. (Note: Organization and Link appear in the same column for readability. In my Excel worksheet, they appear in separate columns.)

I would want to continue to go backwards chronologically to collect the rosters for the time the soldier I am researching was in the Battery.

Another option, as described in our blog post about locating WWII Morning Reports in PDF Files can also make the task easier. Search the NARA catalog for: 371745320, which is the NAID for the final part of the Roll Number 307, part 3 of 3.

From there, the PDF files containing groups of 125 images from the Roll can be downloaded. Images for Battery A can be found in the files Roll-0307_07.pdf and Roll-0307_08.pdf

Give it a try and let me know how you do!

More WWII Morning Reports in the NARA Catalog

It should not be a surprise that to anyone who has read my most recent book Finding and Using U.S. Army WWI and WWII Morning Reports: A Research Guide for Historians and Genealogists or seen my presentation about Morning Reports that I periodically check the NARA catalog. Specifically, I have been checking to see if reports later than July 1944 have been uploaded. Today I searched, and success!

As a reminder, I search from the main catalog page at https://catalog.archives.gov/ so that I can benefit from the links to the search terms in the results. To see if more Morning Report are available I search for terms such as: “Morning Reports” AND “October 1944”

This time there were results! I kept searching, and Morning Reports up to December 1944 are available. (Search terms: “Morning Reports” AND “December 1944”) I did check for any from 1945, there were no results (yet!).

Of course, I did search for my father, by name and by serial number. This time I did find a mention of him. My brother was the first to know of this find, grateful that this was not a middle-of-the-night call!

For tonight, I will share that SGT James C. McMahon appeared in a Morning Report for 13 October 1944, still in Narsarssuak, Greenland. July 1944 had left me with a cliffhanger, and this record provided data about two military organizations with which he served after the 500th AAA Gun Battalion left Greenland.

I will post about my continuing research as I use Morning Reports to reconstruct my father’s WWII service. From here, I will be busy moving forward and backward in time to track what was happening in Greenland.

Thank you to NARA! Good luck searching, and let me know how you do!

US Navy Log Book for Pearl Harbor 1941

If you have read our WWI military research book, Researching U.S. WWI Military Members, Military Organizations and Overseas Noncombatants: A Research Guide for Historians and Genealogists (Research Guides for Historians and Genealogists), you know that the Navy uses Log Books. The Log Book for the U.S. Naval Navy Yard at Pearl Harbor that includes 7 Dec 1941 has been located! Apparently it was found in a dumpster in California, then held by a family for many years. A digital copy of the Log book can be found at: https://catalog.archives.gov/id/552663772. On Image 286, at the bottom of the page for 6 Dec 1941 you can see the beginning of the notes about the attack.

Remember that it is best to use a browser other than Firefox to see the image pages in order. If you choose to download the PDF file, know that it is over 1GB in size. You might want to read it online and download only the pages of interest.

Read accounts from the ships’ Log Books in NARA’s Prologue Magazine at https://www.archives.gov/publications/prologue/2011/winter/ph-decklogs.html

An article about Log Book can be read at: https://www.militarytimes.com/veterans/military-history/2025/08/18/navy-logbook-that-recounted-pearl-harbor-recovered-after-84-years/

You can see our other books at: https://www.amazon.com/stores/Margaret-M-McMahon-PhD/author/B01EMD8J62 (Always look for the latest versions.)

The Military Service of Thomas Kennedy

The search for the Rev. Fr. Thomas Kennedy began with a FamilySearch Lab’s Full-Text Search Finding Amelia Small in FamilySearch Full-Text Search and continued in Tracking the Rev. Fr. Thomas Kennedy. At this point I wanted to follow the thread about his Civil War service.

My first stop for Civil War veterans is the Civil War Soldiers and Sailors (CWSS) database to learn what I could about his service and his organization. One surprise at CWSS was a note that: “This database is no longer maintained and updated.”

I searched for: “1st Regiment, New York Infantry” AND Kennedy, Thomas. There were three results. (I could have searched for Thomas Kennedy, then selected filters for Union and New York, and searched on results for 1st Regiment, New York Infantry.)

Thomas Kennedy was a Private in Companies A, F and G.

I clicked on the Battle Unit Name to learn more about the history of the 1st Regiment, New York Infantry, in the Civil War.

The second search result was an entry for Thomas McKinley contained a General Note that the original was filed under Thomas/Kennedy, and a Name Note – true name of soldier.

Then third result was for Kennedy, John. Although he might be related, I have no evidence. So I will just keep track of this.

Kennedy, Thomas 1st Regiment NY Inf Co G Invalid Pension Filed 11 Feb 1897 (Dead)

Over to Fold3 to search for military records there, I located three pension index cards for Thomas Kennedy. There was one each for the Companies in which he had served in the 1st Regiment, New York Infantry. Each card had the filing date of 11 Feb 1897 for an Invalid Pension, and the alias of Thomas McKingley. All three cards have been stamped “DEAD.”

Thomas McKingley’s Pension Index showed the alias Thomas Kennedy.

The next stop was the The New York State Military Museum and Veterans Research Center. They have a variety of online resources. I selected Unit History from the navigation menu, then the US Civil War, 1861-1865.

The 1st New York Infantry Regiment page had descriptions of the Regiment from two sources and gave me other information about its two years of service and the location where each of the companies mustered in and when.

Mustered in: April 22, 1861
Mustered out: May 25, 1863

The history of this regiment includes its service at Newport News, and discusses a noteworthy incident when Merrimac attacked the fortifications on March 8, 1862. Earlier in the war, USS Merrimac had been burned, captured and rebuilt as an ironclad warship, CSS Virginia. The Battle of Hampton Roads, where Virginia fought the Monitor in the Duel of the Ironclads, occurred on March 9, 1862. This story had captivated my son when he read Patrick O’Brien’s book, Duel of the Ironclads, in 1st grade. Finding out an ancestor was there was a big deal. We had visited the Mariner’s Museum in Newport News to learn more about CSS Virginia and USS Monitor as described in this blog post Family History Outing: The Mariner’s Museum, Newport News, VA (where there was also some Pioneer Infantry history).

The page also contained links to other online resources.

The New York State Military Museum had a link to the Adjutant-General Report of the State of New York for the Year 1898. This report contained the register of the First Veteran Infantry, which included these two entries. They presented summary information without all the details found in the muster rolls.

At Ancestry.com, I looked at results in the New York, U.S., Civil War Muster Roll Abstracts, 1861-1900 database. The result for Thomas Kennedy contained 1st Inf for the Regiment, and with an explanation field: “see McKinley, Thomas.”

He was mustered into Company G, then was transferred to Company F.

He mustered in to Company F, then was transferred to Company A. There was a reference in the Remarks about his name being Thomas Kennedy, and a reference to a letter.

On the back of this page, a letter from the Record and Pension Office of the War Department had been attached. It has been determined that Thomas Kennedy was the true name of the soldier who had served as Thomas McKinley.

He was mustered into Company A after being absent with out leave from December 1862 until May 1863, but he was satisfactorily accounted for. In other Civil War records I had seen soldiers who were sick or wounded later rejoin their organization. Tracking these men after battles or while troops were moving was challenging.

With this information, I can create a timeline to compare events in the history of the 1st Regiment Companies with the time that Thomas Kennedy was with each company.

I went back to Fold3 to search for the Compiled Military Service Record (CMSR) Index.

The card for Thomas McKinley was a reference card pointing to the original filed under Kennedy, Thomas, the true name of soldier.

I know that I need to view the CMSR and the Pension file for the Rev. Fr. Kennedy to learn more about him and, hopefully, his family connections. So I ordered them through a NARA retrieval service.

This story is just unfolding.

WWI Classification Lists Part 2: What’s in Them

Classification Lists show the results of the examination of the draftees, as well as where they were to be sent. Classification Lists are the Provost Marshal General’s Office (PMGO) Form 1000, that are found in NARA’s Record Group 163, the Records of the Selective Service System (World War I). As of this blog post being published, the Classification Lists at NARA are not available online.

The sections shown in each column header of the Classification List refer to the applicable instructions in the SELECTIVE SERVICE REGULATIONS, Washington, Government Printing Office, 1917. Although these regulations are not needed to use the Classification List, but they can be found at: https://www.google.com/books/edition/Selective_service_regulations_prescribed/6lB8dUkQtYIC?hl=en. Part X (ten) of this document contains blank forms.

Left-hand page of the ledger appears below.

The order number 2 is abbreviated, and is really 1792.

Right-hand page of the ledger shown is below:

0Going through a few highlights of the document.

The serial number shown in Column 4 (787) matches the one shown on the draft registration card.

The order number is shown in Column 1. It was the number in the national lottery for the draft assigned to that serial number.

The questionnaire to Joseph McMahon was mailed out on 2 Jan 1918, and was returned on 3 Jan 1918. (My reading suggests that these questionnaires no longer exist.) The notice of his physical exam of Class IA was mailed out on 29 Jan 1918. The notice to appear for a physical examination was mailed on 30 Mar 1918. He appeared for the exam on 1 Apr 1918, and the decision based on physical examination was mailed on 4 Apr 1918. He was told to report to his Local Board on 28 May 1918, at 8 a.m., for military duty and entrain for transportation to a mobilization camp. He was accepted at the mobilization camp on 30 May 1918. In the notes, were notes that may correspond to the fact that he was a Clerk in civilian life, he was inducted under General Call #385 and would be going to Camp Wadsworth. From columns without entries, I learned that he had not filed an appeal. He was not rejected or discharged at the mobilization camp.

After the Classification Examination, the registrant received a notice of their classification by mail. Note that they could file an appeal, and that would be recorded in the Classification List.

The registrants also received proof of their classification.

Thanks to Classification Lists, I now know what my grandfather was doing during several days of his life: filling in the questionnaire, going through a military medical physical, being notified of his date and place of induction, and his acceptance at the mobilization camp (and the fact that he was not rejected or discharged from there).

Since transcribing a document can make you engage with its data, you can download a blank Excel worksheet to transcribe the record for your soldier. After adding the data, remember to save the file and include your soldier’s name in the filename.

Special thanks to Peggy Ash and Michael Strauss for their informative, detailed, and motivating presentations about the US Drafts.

WWI Classification Lists Part 1: How to Order

Thanks to Classification Lists, I now know about events during several days in my grandfather’s life.

Why you might want this record: to learn more about the process between an ancestor’s registration for the draft and induction, which might include indication that an appeal or deferment was made.

What you need to know before ordering: the draftee’s name and local draft board identification number, which can be found on the WWI Draft Registration Card for your ancestor.

Groups of men who registered for the draft and were determined to be in the Classification I category (based on filling in a questionnaire), were called in for physical examinations.

Classification Lists show the results of the examination of the draftees, as well as where they were to be sent. These lists are found in NARA’s RG163, and as of this blog post being published, the Classification Lists at NARA are not online.

I searched FamilySearch.org for Joseph McMahon’s WWI Draft Registration Card at https://www.familysearch.org/en/search/collection/1968530

The identification code for Joseph McMahon’s local draft board is circled. This number is used by the NARA archivist to identify the book for the Classification List containing Joseph McMahon’s entry.

Courtesy of FamilySearch.org

I emailed this information with an attached image of his draft card to the NARA branch in Atlanta at: atlanta.archives@nara.gov

An automated response was sent to my email in reply. Shortly after that, a response from an archivist followed with confirmation that the record had been found, and how to pay for it. The cost was $20. The scanned record was emailed to me after the archivist confirmed the payment.

Human archivists are involved in the process of lookup, scanning, and communicating. That means the timeline for responses may vary based on archivists’ workload. Also know that payment must be verified before the record is emailed.

In the next blog post, we will take a look at the Classification List itself.

Special thanks to Peggy Ash and Michael Strauss for their informative, detailed, and motivating presentations about the US Drafts.